You walked a new hire through the refund flow last week on a screen share, and the recording is still sitting in your downloads folder. It has everything in it: the exact clicks, the order they go in, the one spot where you said "wait, do this part first or it breaks." What it doesn't have is a form anyone will reuse, because nobody reopens a twelve-minute video to answer a twenty-second question.
That gap, between a recording that contains the process and a doc someone can actually follow, is the thing Stepika is built to close. Here is what happens after you hand it a video, from the first generated draft to a hosted page your team can find.
| Stage | What you do | What you get back |
|---|---|---|
| Import | Paste a video URL or upload a file | The walkthrough split into ordered steps |
| Each step | Nothing, it's automatic | A screenshot plus a timestamp back to the source video |
| Edit | Refine in the editor | Reordered, reworded, screenshot-swapped steps |
| Publish | Pick a clean URL | A live page on your subdomain or custom domain |
| Organize | Add it to a collection | An ordered, published library page |
| Find | Nothing, it's built in | Semantic HTML, a sitemap, HowTo data, an llms.txt |
💡 The core idea: You already did the work when you recorded it. The recording is most of the doc. It just needs a form that survives the person who made it.
From Recording to Ordered Steps
Paste a URL or upload the file
You start with a video you already have: a screen recording, a tutorial clip, a walkthrough you made for one colleague, or a file sitting on your drive. Paste the URL or upload it. Stepika transcribes what's said, reads the workflow, and breaks the whole thing into an ordered sequence of steps instead of one continuous clip.
A screenshot and a timestamp for every step
Each step comes out with its own screenshot, captured from the exact moment it happens, and a deep-link timestamp pointing back to that second of the source video. If a step is ambiguous in text, the reader jumps straight to the five seconds that show it, rather than scrubbing through the full recording. The doc and the original stay tied together instead of drifting apart, which matters later when the process changes and you need to find what moved.
The Draft Is a Starting Point, Not the Finish
The generated draft gets you most of the way, not all of it. The model captures what happened on screen, but it can't always tell which step carries the weight, or where you'd phrase something differently for someone seeing it for the first time. That judgment is yours, and the editor is where you apply it.
Edit, reorder, add, or cut a step
Open the editor and the draft behaves like a doc you're shaping, not a video you're stuck with. You can rewrite the wording of any step, reorder them if the recording jumped around, cut the dead air where you fumbled for the right tab, or add a step the video glossed over. The structure that makes the guide easy to follow, discrete ordered steps, is the same structure that makes it easy to change one piece without touching the rest.
Swap a screenshot or fix the title
If a screenshot caught a half-loaded screen or the wrong window, replace it. Rename the guide so the title says what the process actually is, and set the slug so the URL reads cleanly instead of trailing a string of random characters. The published version ends up reading the way you would have written it from scratch, in a fraction of the time writing from scratch would have cost.
📋 A quick test before you publish: Read each step as if you have never done this task. If you would pause and ask a question, that step needs another sentence, a clearer screenshot, or a condition spelled out. The editor is where you catch that, not the support inbox three weeks later.
A Hosted Page, Not a File in a Drive
A finished guide is only worth something if people can get to it. A doc that lives in one person's drive, or as a PDF stapled to an old email, has the same flaw as the original video: technically it exists, practically nobody finds it when they need it.
A live URL on your subdomain or your own domain
Every guide Stepika produces gets a live page, hosted for you, on your workspace subdomain at yourbrand.stepika.com, or on your own custom domain if you would rather it sit under your existing help center. You share a link, not a file. When you update the guide, that link keeps pointing at the current version, so the page someone bookmarked in March is still right in June without anyone resending anything.
Branding that matches the rest of your docs
Per-workspace branding means the hosted page looks like it belongs to you, not like a generic export from some other tool. For an agency handing process guides to a client, or a support team publishing next to an existing knowledge base, the page reads as part of your product rather than a detour somewhere else.
*Photo by Vitaly Gariev on *Unsplash
Group Related Guides Into a Collection
One guide answers one question. A real process usually has several, and they make the most sense in order.
An ordered library, not five scattered links
Collections let you group related guides into a single published page, arranged in the sequence a reader should follow. "Onboarding a new client" stops being five links buried in a Slack thread and becomes one library page someone moves through start to finish. New hires get a path instead of a pile, and you get a single place to point people when they ask how something works.
🔑 Why this compounds: The first guide is the hardest. Once a few live in a collection, the next recording has an obvious home, and the library grows as a side effect of work you were already doing rather than a documentation project nobody scheduled.
Built to Be Found by People and Machines
The findability is in the page, not bolted on afterward
Every hosted guide ships with the structure that makes it discoverable: semantic HTML, a sitemap, a robots file, HowTo structured data, an llms.txt, and a plain /raw.md version of each guide. In plain terms, the page is built so a search engine can index it and an AI answer engine can read it cleanly, which is increasingly where someone asks their question before they ever email you.
Writing for a person and writing for search stop being two jobs
A guide that surfaces in Google, or gets cited when someone asks an assistant "how do I reset this," answers the question before it turns into a ticket. The same structure that makes the page clear to a human is what makes it parseable to a machine, so you are not choosing between a doc that reads well and a doc that gets found. You get both from the same published page.
*Photo by Annie Spratt on *Unsplash
If you have a recording sitting in a folder right now, the fastest way to see what it becomes is to paste it into Stepika and watch the steps come out the other side.
Frequently Asked Questions
What kind of video can I turn into a guide?
Any screen-based walkthrough works: a screen recording, a tutorial clip, a video you made for one colleague, or a file on your drive. You can paste a URL or upload the file directly. Stepika transcribes it, reads the workflow, and breaks it into ordered steps with screenshots.
Do I have to write anything myself?
No, the first draft is generated from the recording. Your job is to refine it: reword a step, reorder, cut what's unnecessary, and swap any screenshot that didn't land. Most of the writing is already done by the time you open the editor, so you are editing rather than starting from a blank page.
Where does the published guide actually live?
On a live page hosted for you, either on your workspace subdomain at yourbrand.stepika.com or on your own custom domain. You share a link to that page rather than passing around a file, and the page carries your branding so it looks like part of your product.
Can I update a guide later without breaking the link?
Yes. The guide lives at a stable URL, so you can edit a step, replace a screenshot, or re-record the part that changed, and the link you already shared keeps pointing at the current version. Nobody has to resend anything when the process moves.
How is a hosted guide better than just keeping the video?
A video makes someone watch the whole thing to find one answer. A guide turns that same recording into ordered, readable steps with screenshots, at a link that loads instantly and surfaces in search. The recording becomes something a reader scans in seconds instead of a clip nobody reopens.
Will the guides show up in search and AI answer engines?
That is built into every hosted page. Semantic HTML, a sitemap, HowTo structured data, and an llms.txt mean both search engines and AI tools can read the content cleanly. A guide that surfaces when someone asks the question deflects the ticket before it reaches your inbox.